Hanrine Foundation (ABN 62 389 805 044) recognises the importance of protecting the privacy and rights of individuals in relation to their personal information. This Privacy Statement details how Hanrine Foundation collects and manages personal information.
What personal information does Hanrine Foundation collect and hold?
Hanrine Foundation may collect the following types of personal information:
- Name;
- Contact details;
- Use of and access to Hanrine Foundation goods, services, infrastructure, property, or technology.
Hanrine Foundation may also collect some information that is not personal information because it does not identify an individual. For example, how users use this website.
How does Hanrine Foundation collect personal information?
Hanrine Foundation collects personal information directly from the individual concerned unless it is unreasonable or impractical to do so.
Hanrine Foundation may also collect personal information from third parties, for example:
- Recruitment agencies;
- Education providers;
- Qualification verification providers;
- Police clearance and security check providers;
- Medical report providers; and
- Any other third-party who provides or hosts services or technology.
Why does Hanrine Foundation collect personal information?
Hanrine Foundation collects and holds personal information for:
- Charitable purposes;
- Employment purposes (including previous or prospective employment);
- Business and personal improvement;
- Safety and security (including IT security); and
- Compliance purposes (legislative and internal).
Hanrine Foundation will not share, sell, rent, or disclose personal information other than as described in this statement.
Who does Hanrine Foundation disclose Personal Information to?
Hanrine Foundation may disclose personal information to:
- Its employees, related bodies corporate, contractors, or services providers;
- Professional advisors, such as accountants, solicitors, business advisors, and consultants;
- Any organisation for any authorised purpose with an individual’s express consent;
- Any government agency if required by law; and
- Remote, cloud-based data storage providers.
Direct marketing materials
Hanrine Foundation may send direct marketing communications and information about its products to individuals it considers may be interested in receiving them. These communications may be sent in various forms, including mail, SMS, fax, and email in accordance with applicable marketing laws, such as the Spam Act 2003 (Cth). The recipient is taken to have consented to receiving the communications unless it elects at any time to opt-out of receiving them. The recipient can opt-out by written notice to the Hanrine Foundation Privacy Officer.
How can personal information held by Hanrine Foundation be accessed or corrected?
An individual can request access to any personal information about them held by Hanrine Foundation by contacting the Hanrine Foundation Privacy Officer. If the individual is entitled to access the information, Hanrine Foundation will try to provide it in a suitable format.
There may be instances where Hanrine Foundation cannot grant access to personal information held by it. For example, Hanrine Foundation may need to refuse access if granting access would interfere with the privacy of others, or if it would result in a breach of confidentiality. If that occurs, the Hanrine Foundation Privacy Officer will provide written reasons for any refusal.
If an individual believes that personal information held by Hanrine Foundation is incorrect, incomplete, or inaccurate, then they may request Hanrine Foundation to amend it. Hanrine Foundation will consider if the information requires amendment. If Hanrine Foundation considers the information does not require amendment, it will add a note to the personal information stating that the person disagrees with it.
What is the process for complaining about a breach of privacy?
If an individual believes Hanrine Foundation has breached their privacy, they should provide written details to the Hanrine Foundation Privacy Officer. The Hanrine Foundation Privacy Officer will then investigate the potential breach in consultation with the individual. If an investigation team is required as part of the investigation, the team will consist of technically qualified and competent people.
Does Hanrine Foundation disclose Personal Information to anyone outside Australia?
Hanrine Foundation may disclose personal information to service providers located outside of Australia. Hanrine Foundation will take reasonable steps to ensure that any overseas recipients of the personal information do not breach the privacy obligations relating to the personal information.
Security
Hanrine Foundation takes reasonable steps to ensure personal information is protected from misuse and loss, and from unauthorised access, modification, or disclosure. Hanrine Foundation may hold personal information in either electronic or hard copy form. If Hanrine Foundation determines that personal information is no longer needed, it will destroy or de-identify the personal information.
Contact us
For any queries or complaints, please email Hanrine Foundation’s Privacy Officer: info@hanrinefoundation.org.au